Ponzi Investigazioni > Corporate investigations > Fake employee sick leave

Fake sick leave verification: ascertaining the employee's actual condition

Absenteeism due to fake illness is a phenomenon affecting Italian businesses with direct costs (salary, replacement) and indirect costs (disorganisation, team demotivation). When an employer suspects that an employee on sick leave is performing activities incompatible with the declared condition, they have the right to verify — including through investigative agencies — the worker’s actual condition. Ponzi Intelligence conducts confidential, targeted investigations, guaranteeing objective evidence while respecting the individual’s dignity and applicable regulations.

Regulatory context

The employer’s right to verify an employee’s actual state of illness is recognised by consolidated case law. The Supreme Court established that checks through private investigators are legitimate even outside working hours and rest periods (Cass. no. 4984/2014). Performing activities incompatible with the declared illness may constitute just cause for dismissal (Art. 2119 Civil Code) for breach of the duty of loyalty (Art. 2105 Civil Code) and the duties of good faith (Articles 1175 and 1375 Civil Code). An employee on sick leave is not required to be completely inactive but must not perform activities that could jeopardise or delay recovery or that are incompatible with the certified condition.

  • Phase 1:Situation analysis: We gather information on the employee, the declared condition, previous absences and warning signs reported by the company.
  • Phase 2:Discreet observation: We conduct monitoring during sick leave days, documenting movements, physical activities and interactions.
  • Phase 3:Objective documentation: We collect photographic and video evidence of observed activities, with chronological and georeferenced timestamps.
  • Phase 4:Compatibility assessment: We evaluate whether the documented activities appear compatible with the declared condition (without expressing medical judgements, which are the occupational physician's competence).
  • Phase 5:Report and delivery: We provide a detailed report with timeline, evidence and documentation organised for use in disciplinary proceedings.

SCENARIO 1

The 'injured' warehouse worker renovating his house
An employee of a major retail chain has been on sick leave for six weeks with a back injury. The company receives reports from colleagues. Ponzi documents that the subject spends his days at a construction site, carrying heavy materials and working on scaffolding — activities patently incompatible with the certified lumbar condition.

SCENARIO 2

The double professional life
A female administrative employee at a consultancy firm is on sick leave for anxiety-depressive syndrome. Ponzi ascertains that the employee regularly works as a personal shopper, accompanying clients on shopping sessions lasting several hours, with an active social media profile dedicated to this parallel activity.

SCENARIO 3

The sports instructor on leave
A specialised worker is absent on sick leave for a knee injury. Ponzi documents that the subject regularly conducts martial arts lessons at a gym, with intense, repeated physical activity incompatible with the declared joint trauma.

The pluses of the service

Discreet, professional observation

Georeferenced photo/video evidence

Respect for worker dignity

Timely report for disciplinary action

What's included in the service

  • What's includeddiscreet, professional observation, photo/video documentation with chronology and geolocation, detailed report for disciplinary use.
  • What's NOT included:medical diagnoses or condition judgements (occupational physician's competence), access to medical records, statutory sick visits (INPS competence).

Frequently Asked Questions

Is it legal to have an employee on sick leave monitored?

Yes. The employer has the right to verify the employee’s actual state of illness, including through investigative agencies. The Supreme Court (no. 4984/2014) confirmed the legitimacy of checks even outside working hours and rest periods. The important thing is that investigations respect privacy and dignity.

What happens if the employee turns out not to be ill?

The evidence gathered can form the basis for dismissal for just cause (Art. 2119 Civil Code) for breach of the duty of loyalty and good faith duties. The company, supported by its legal counsel, will initiate the disciplinary procedure under Article 7 of the Workers’ Statute.

What type of evidence is needed?

Photographic and video evidence documenting the performance of activities incompatible with the declared illness, with date, time and location. Documentation must be chronological and georeferenced. Ponzi produces detailed reports ready for use in disciplinary proceedings.

Must an employee on sick leave stay home all day?

No. A worker on sick leave is not required to be completely inactive but must not perform activities that could jeopardise or delay recovery or are incompatible with the certified condition. Going for a walk or shopping may be legitimate; working on a construction site with a herniated disc is not.

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